RFQ: Washington Woodland Cooperative (WWC) Project Manager
Request for Qualifications
Washington Woodland Cooperative (WWC) Project Manager
Date: November 21, 2017
The Washington Woodland Cooperative is a membership organization incorporated in the State of Washington. WWC wishes to contract with a qualified individual to manage the strategic goals of the Washington Woodland Cooperative as part of the three-year grant funded project as outlined in this RFQ.
The Washington Woodland Cooperative was recently awarded a 3-year grant from the US Forest Service to establish dry firewood banks in eastern Skagit and Whatcom Counties. Firewood banks will be co-located with Wood Enterprise Centers.
Due to support from local Skagit and Whatcom county non-profits, the Firewood Bank will supply dry firewood for those households who use energy assistance vouchers to purchase wood to heat their homes. Bulk and bundled firewood will also be available for sale and distribution to commercial markets, some of which are already established.
The Wood Enterprise Centers will provide woodland product storage for local firewood cutters and provide a facility for small business people to produce and store woodland products to be marketed by the WWC or with assistance from the WWC. A Wood Bank work credit system will be developed and implemented that produces and distributes bulk firewood to people with low-income.
Goals and Objectives of this grant:
Reduce fuel loading and improve forest health in the North Cascades foothills by expanding the wood energy market for forest residues.
Improve air quality by providing dry clean burning firewood and by reducing slash pile volume.
Improve economic health of foothills communities by providing cooperative infrastructure, logistics and marketing for woodland products.
Establish dry firewood programs serving Skagit and Whatcom Counties, building to 1000 cords per year and accommodating customers who have energy assistance vouchers or other credits.
Increase solid wood fuel supply and market demand concurrently through recruitment of producers and aggressive regional marketing of bundled firewood.
Establish cooperative ‘Wood Enterprise Center’ facilities and marketing services in foothill communities in Whatcom and Skagit Counties to serve woodland entrepreneurs.
Reports to: Board of Directors as a Part-time, Hourly Contract Project Manager
Summary of Responsibilities:
Under the direction and guidance of the WWC Board of Directors (BOD), the Project Manager is responsible for the successful leadership and management of the Washington Woodlands Cooperative start-up project. The Project Manager will work with BOD members to achieve the strategic goals of the cooperative and meet the needs of its members while focusing on the WWC’s three-year grant-funded project.
Responsibilities include but are not limited to:
Tasks related to the administration and implementation of the USFS-funded project described in the Federal Financial Assistance Award of Domestic Grant 17-DG-11062765-741, following the Program of Work & Technical Approach on page 34 through 36 of the 87-page pdf of the federal grant contract. Objectives as noted under Project Overview.
Maintains and administers member programs
Maintains member records
Develop and implement a volunteer training program
Attends monthly BOD meeting
Performs administrative tasks on behalf of the BOD as delegated
Provides requested monthly reports to BOD
Leadership and Management:
Create and maintain systems of communication for members
Develop systems for production, bundling and sale of firewood
Develop systems for product development and pricing
Manage organizational risk
Provide leadership to deliver grant objectives.
Manage grant agreements to ensure compliance with Federal, State, Local rules and regulations as it relates to Grant Administration.
Create and maintain relationships with vendors, salespeople and organizations the co-op does business with
Community Outreach: Builld and strengthen community relationships
Research opportunities, identify, implement and monitor new programs that will enhance and / or further WWC’s mission.
Works with the Board Treasurer to:
Oversee the financial system of the co-op and the bookkeeper
Present monthly financial reports to the Board of Directors
Prepare yearly budget for Board approval
The qualified individual should have excellent organizational skills, strong verbal and written communication skills. Experience with presentations to groups. He / She should be able to exercise discretion and independent judgement when carrying out duties, and demonstrate the ability to manage competing interests.
This individual should be focused on building long-term working relationships and a have a genuine interest in working with people of all ages and backgrounds to fulfill the mission of WWC.
Leadership and Board Relations
Resource Development and Communications
Recruitment, supervision and training of volunteers
Staff Supervision and Support
Operations and Management
Please submit the following information in your response, incomplete responses will not be considered.
Please clearly state qualifications and experience. Please highlight previous experience with member organizations, grant management or cooperatives.
CV or Resume
Submit your response to: WashingtonWoodland@gmail.com
Posting: Until December 15, 2017
Questions: Submitted by December 15 with responses by December 22, 2017
RFQ Due to WWC by December 31, 2017
Interviews and Reference Requests: January 15 – 25, 2018
Selection anticipated by: February 9, 2018
Start date to be determined by contract